Procurement
Driving Engineering & Construction Accounting Best Practices for Contractors for over 35 years
The purchasing capabilities of efficiently supports large engineering & construction entities with resources focused specifically on procurement activities, as well as engineering & construction entities where individuals fulfill several roles including the buyout of equipment and materials for jobs.
Whether staff are authorized to enter into purchase agreements up to a limit, or required to issue and submit requisitions to a central purchasing group, PENTA purchase orders may be issued for many types of purchases:
- Jobs
- Work Orders
- Fixed Assets
- Inventory
- Overhead items
Link an unlimited number of documents to purchase order records including design specifications, e-mail communications, photographs, receiving documents, etc.
Purchase Orders |
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PENTA enables quick creation of new purchase orders based on submitted requisitions, by copying a prior purchase order, or by importing from a third party. The number of line items each with a unique cost distribution is unlimited, and PO line items may be set up with any combination within a single PO. Utilizing XML technology, Microsoft Word® Purchase Order documents can be generated with one click, auto-populated with information directly from PENTA. Large contractors can create multi-company and international purchase orders.
Requisitions
Requisitions may optionally be used in PENTA for creating purchase orders. Import detail bill of material information from your estimating system into a requisition, issue releases to the purchasing department as materials are needed on the job site. Where standard catalogs of product information exists PENTA facilitates the search of items allowing users to search the catalogs using any number of attributes, such as:
- Product Description, UPC
- Manufacturer Name, UPC
- Product Type Code
PENTA notifies individuals responsible for issuing purchase orders with requisition details as requisitions are submitted, and purchasing agents may create Request for Quote reports and submit them to desired vendors / suppliers.
Purchase Order Receipts
Record received items for unit price purchase order line items. Optionally accrue costs at time of PO receipt in lieu of when the vendor’s invoice is received or use purchase order receipt information as a control mechanism in accounts payable.
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