Construction Document Imaging Software

Capture all Business Content Electronically

The Document Imaging capabilities of PENTA Enterprise Content Management Software provide a scalable solution for centralized or distributed scanning, where documents are scanned or swept into user‐defined queues, using a TWAIN, ISIS, or Kofax™ compliant scanner. These Scan Queues are easily configured to meet document‐based process requirements and departmental business needs. The documents are scanned, indexed, and archived into Penta, taking advantage of several methods for automating document classification and indexing.

Key Benefits

• Automates document classification and indexing via several available methods.
• Secures documents from time of capture, eliminating paper‐based single points of failure.
• Distributed document indexing provides flexibility and provides maximized resource usage.
• Document Imaging is scalable with licenses available at varying price points.
• Provides ease of use and simplified administration from within a single Imaging window.

Business Applications

• Accounts Receivable invoice pages arrive separately and are scanned. The bar code for invoice number is used to automatically append each page to the matching document. This feature ensures that when documents are retrieved all the available pages will be shown.
• Accounts Payable invoices are scanned, and then are indexed into Penta with the appropriate keywords.
• Back‐file conversions are assisted by prepping each folder with a coversheet containing bar code values for indexing all the documents in a folder. Individual document type bar code coversheets are placed between each document to automatically classify and separate them. As the documents are scanned, each is automatically classified and indexed, and the bar code sheets are discarded.